Procurement & Invoice Receipt
Maintenix® brings to the table an aviation-oriented suite of procurement options for bringing materials into the organization. Whether the procurement is a direct purchase, a borrow, an exchange, or simply part of a standing order, Maintenix can provide the decision support and workflow to make the execution and management of complex agreements easy.
Certain agreements, such as borrows and exchanges, have a very time-sensitive component to their pricing. Being able to monitor how long a borrowed part has been in the organization or how quickly an exchanged component can be returned to a vendor are key in ensuring that the costs of procurement are kept in control. Maintenix provides clear views that monitor the accrued costs of an agreement, based on an individual contract’s specific terms and conditions.
Once the invoice arrives and those costs need to be addressed, Maintenix is ready with a robust invoice entry and matching system. As a user enters the invoice information into Maintenix, the software begins to execute a 3-way match among the invoice, the purchase order, and the receipt. Any discrepancies are illustrated immediately to the user. As importantly, the tightly integrated Maintenix design allows the user to see the details behind the discrepancy and begin working to address it.
The Maintenix procurement and invoicing functions are also available via a SPEC 2000 interface. This allows easy integration with SPEC 2000-enabled vendors for timely exchange of quotes, purchasing contract details, and changes.
Next page: Sales Orders & Invoice Generation
Previous page: Finance Module Overview and Benefits
|
